How to use Gmail with your domain name address WITHOUT using Google Apps

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GmailHow to use Gmail with your domain name – Loving Gmail? Ever wonder how to use Gmail to send emails with your domain name address? Or perhaps wondering whether you can use Gmail to read the emails from your domain name? You may have heard that Google Apps can do this comfortably BUT going for Google Apps is tricky and require some MX records change. Not to mention that things may go wrong and your past emails might be lost for good.

There is actually an easy way to use Gmail with your domain name to send and receive emails, simply by going through the Gmail settings. I am happily reading and sending all my blogging related emails on Gmail using my email address at the domain cravingtech.com. Here is how to set-up your Gmail to send and receive emails from your domain name.

How to send emails from Gmail using your domain name address

  1. Go to your Gmail’s Mail Settings (click on the Settings icon on the top right of the toolbar).
    Gmail Mail Settings
  2. On the Settings screen, go to the “Accounts and Import” tab.
  3. On the Accounts and Import screen, you should see a section of “Send mail as” to use Gmail to send from your other email addresses.
    Use Gmail for domain name emailThis is where you can set-up your domain name information on Gmail. As you can see from the screenshot above, I’ve integrated my email’s domain name at cravingtech.com into Gmail.
  4. Click on the “Add another email address you own” to add your domain name’s email information on Gmail.
  5. Enter your name and email address of your domain name’s and click Next.
    Add email address on gmail
  6. You can choose whether you want to send the email via Gmail servers or through your domain name servers. Just pick Gmail as suggested.
    Send mail through SMTP server
  7. It will then send an email to your email address to verify that you do own the domain and that you are the owner of that email address.
  8. Just keep following the steps and you should be good to go, they are simple to follow! That’s it, really! From now on, whenever you want to send an email using your domain name, just use Gmail’s “Compose Mail” and choose your other email from the drop down menu:
    Gmail compose email
    Easy, right? No Google Apps and this way, you can easily switch between one email to another, depends on your recipients! Coupled with the WiseStamp browser add-on to easily add your HTML signature on Gmail, it’s perfect!

How to receive/read your domain name’s email on Gmail

Unfortunately, there is no direct way to do this except by using Google Apps – but as I said, I don’t think it’s worth it – you move your emails and everything to Google’s. I’d prefer to have my domain emails stored on my web host though I want to use just Gmail to read my domain name emails.

The workaround is to just Forward your emails on your domain name through the cPanel settings. This way, you keep a record of your emails on your web host and can read + reply your emails on Gmail!

Forward domain name email to gmail

If you are worried about the space it takes, just login to your domain name’s email inbox and clean them up. I’m with HostGator with unlimited space so I can’t be bothered for now. It’s good to have backups anyway in case something happens to my Gmail :)

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A technology enthusiast, blogger, gamer, and reviewer. Proud owner of Craving Tech
  • http://www.carnivalgoa.com goa carnival

    Nice thing to use. Nice way of teach Michael love it.

  • http://labnium.org Digital Imagination

    Nice trick.. going to try right away..

  • http://techeverytime.com Ankur

    I have been using this for long time. Also , I guess there is a feature in google apps to forward email to another email and then you can label using ” To: ” filter .

  • http://www.geekygyaan.com Jeet Dholakia

    A classy tutorial.
    brilliant article, very helpful to me specially i was facing problem while using Google Apps along with my domain name.
    Thank you once again.

  • http://www.techiesaves.com Marty

    Very cool tutorial, In didn;t know you could do that with Gmail.

  • http://www.geekygyaan.com Jeet Dholakia

    Hey but can you tell me from where i can create an email with my domain name to insert in Gmail?

  • http://www.teamaguilar.com/fairbanks-ranch-real-estate.html Alex Aguilar

    Great tutorial. I’m already using something similar in my Gmail account. I set up my primary Gmail account to handle receiving and replying several e-mail addresses from one inbox. While this may sound convoluted and unworkable, Gmail’s excellent filtering and labeling system makes separating and identifying all the different email addresses a breeze.

    • http://www.cravingtech.com/about/about-me Michael Aulia

      Yeah, same here. Love Gmail’s excellent spam filtering although 1in hundreds of email being wrongly “accused” of spam

  • http://www.jointechno.com Surender Markam

    nice trick. btw I already using this method for my website.

  • Nirmal Shah

    Wow, I didn’t know this was possible. Thank you for this informative post Mikey :)

  • http://www.pvbcfirehouse.org James Strickland

    I’ve been using this trick for awhile too. The great thing for android users is that the GMAIL App also tracks the changes from your gmail account. I.E. if you set your default send address as your app account, the gmail app will do that too.

  • http://lifestoogood.net Alan@Lifestoogood The free life, health, business and money coaching site

    Great tip Michael, thanks!!

    GMail rocks!

    Alan

  • Donald

    Wow, thanks for the tutorial. I new from the start, seeing the pictures with instructions that the tutorial will be easy to comprehend. I was right and I appreciate the detailed instructions. Great tutorial.

  • http://www.mutualstudentconsolidation.com Jali

    Thank you Michael. I really want an email with a domain name but I don’t want to register with Google help. I don’t feel comfortable giving the information required to Google.

    Hope this workaround works for me. Thank you.

  • http://www.searchforsoft.com Jack Trades

    Like many others, I had no idea that one can use gmail with my domain name address without having to use google apps. This info saves me of a lot of troubles.

  • Gazza_11

    I set up my Google e. mail account with an additional, alternative sending address in the way you describe and sent a test e. mail to myself using it but was disappointed: although the additional, alternative address was shown in the ‘from’ field, the main Google address I sent from was displayed in the headers. I don’t want that because if somebody decided to spam me, they have my Google address (which I might very well use to have lots of other mail forwarded to; if only my additional, alternative address was shown, it would only affect mail sent to that). I cannot understand why my domain registrar (and, I’m sure, lots of others) include a mail forwarding service but don’t seem to offer an SMTP (sending) service; that way you would be able to send from your own domain simply. Bah!

  • http://www.pcnetworks.gr Christos

    Nice and helpful article. I wonder if it is possible to use Gmail for multiple e-mail accounts of a domain.